Shareholders’ meetings, which can be ordinary, extraordinary or both, are held at least once a year. They are privileged encounters to inform all shareholders on the group, to discuss matters with members of the Board of Directors and the main decision-makers, to participate in making decisions and to vote on proposed resolutions.
The general shareholders’ meeting of ABC arbitrage, which examines the accounts of the previous fiscal year, are traditionally held during the last week of May in Paris.
Any shareholder may attend the general shareholders’ meeting so long as he or she holds at least one share.
A meeting notice appears in the French Bulletin for Mandatory Legal Announcements (BALO) at least thirty-five days before the meeting date, followed by the publication of a notice to attend at least fifteen days before the date of the meeting. The notice to attend may be modified following a request to inscribe draft resolutions presented by shareholders in compliance with applicable legal conditions.
Shareholders wishing to attend or be represented at the general shareholders’ meeting must provide proof of their status by having their shares registered in their name (or in the name of the custodian entered on their account if they are not French residents) no later than the third working day prior to the general shareholders’ meeting at midnight (Paris time):
On the registers of registered shares kept on behalf of the company by its authorized agent (CACEIS Corporate Trust), or,
On the registers of bearer shares kept by the custodian with which their shares are registered.
To facilitate the shareholder’s admission to the meeting, it is recommended that the shareholder obtains, before the general shareholders’ meeting, an entrance card as follows:
Holders of registered shares must send their request to CACEIS Corporate Trust – Service assemblées – 14, rue Rouget de Lisle – 92862 Issy les Moulineaux Cedex – France. If you do not have time to apply for your entrance card, or if you haven’t received it on the day of the general shareholders’ meeting, you will nevertheless be able to enter the meeting as holder of registered shares, simply by presenting proof of identity at the welcome desk.
Holders of bearer shares must obtain a participation certificate from the custodian of their shares proving their shareholder status at the date of the request. The custodian will then transmit this certificate to CACEIS Corporate Trust which will send the shareholder an entrance card. If you do not have time to apply for your entrance card, or if you have not received it on the day of the general shareholders’ meeting, you may attend the meeting by presenting proof of identity and a participation certificate at the welcome desk.
On the day of the general shareholders’ meeting, each shareholder must provide proof of his shareholder status and his identity during the registration process.
Shareholders who are unable to attend the general shareholders’ meeting may:
Designate any physical or moral person of their choice (including the chairman of the GM);
Address a proxy vote to the company without indication of a representative;
Vote by mail.
Requests for postal voting forms or proxy forms will only be honored if they are received by CACEIS Corporate Trust or the company headquarters no later than six days before the date of the general shareholders’ meeting. These forms, duly filled in, along with the participation certificate for bearer shares must be received by CACEIS Corporate Trust or ABC arbitrage headquarters no later than three days before the date of the general shareholders’ meeting.